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Accounts Payable Manager
at EA
Redwood City, California
ENTERTAINING IS OUR PASSION
We’re EA—the world’s largest video game publisher. You’re probably familiar with many of our titles—Madden, FIFA, The Sims, Need for Speed, Dead Space, Battlefield, and Star Wars, to name but a few. But maybe you don’t know how we’re committed to creating games for every platform—from social to mobile to console—to give our consumers that Anytime, Anywhere access they demand. What does that mean for you? It means more opportunities to unleash your creative genius, be inspired by those leading their fields, and ignite your path in any direction you choose.
Role Overview
The Accounts Payable shared services department has overall responsibility for handling all U.S. based A/P activities, including but not limited to: Invoice and expense report processing, management of corporate card program, close of AP ledger and expense recognition and accrual, compliance with related policies & procedures, vendor database management, and reporting. EA has a captive shared services center in Hyderabad, India.
Key Responsibilities
The Accounts Payable Manager is expected to work collaboratively with the business partners and AP team located in India, and manages all A/P activities in accordance with stated policies, procedures, departmental goals and standard A/P practices as defined by management. This position requires full participation in department initiatives, providing technical training and mentoring to the department members and business partners as appropriate while consistently demonstrating EA ACTION values.
• Responsible for accurate, timely and complete processing of all A/P transactions and coding to General Ledger
• Hire, train, evaluate, lead and develop Accounts Payable staff.
• Develop, implement and enforce policies and procedures related to Accounts Payable.
• Work collaboratively with off shore AP Operations manager and review department performance via monthly AP SLA metrics
• Maintain effective relationships with business partners/ vendors through timely and accurate payment and response to inquiries.
• Responsible for accurate and timely completion of A/P month-end closing process.
• Prepare, review and analyze select general ledger account reconciliations, journal entries and accruals.
• Coordinate with Purchasing and Receiving departments to ensure efficient and accurate purchase order processing, matching, and resolution of discrepancies.
• Manage the Corporate Card program including iExpense Travel / Entertainment program and Purchasing card program
• Oversee electronic systems interfaces within Oracle AP system.
• Identify process improvements and new approaches to processes.
• Supervise maintenance and filing of A/P records in accordance with company guidelines.
• Review account activity in A/P and monitors trends in invoice processing or aging while escalating priority issues timely.
• Lead or participate in special projects to enhance AP technology or to resolve issues raised by other departments.
• Provide payables KPI’s and other metrics for measuring efficiencies to senior management.
• Monitor, maintain, and enhance all internal controls in relation to the Accounts Payable and Cash Disbursement functions
• Provide assistance with budget-to-actual analysis as needed.
• Assist with audit schedules needed for quarterly reviews / annual audits from outside accountants.
• Assist with Sarbanes-Oxley and other compliance requirements.
• Responsible for the preparation of annual 1099, escheatment and other AP reporting requirements.
• Responsible for ad-hoc reporting, special projects and other duties as assigned.
Job Qualifications & Experience
The following skills are necessary to be successful in this challenging position:
• Bachelor’s degree in Business or Finance or equivalent experience
• Minimum 8 years of experience in Accounting/Finance and managing staff of 5 or more employees for at least 2 years. Must have excellent management skills
• Proven ability to multi-task, delegate and prioritize tasks.
• Excellent track record of planning and delivering cost effective results
• Strong knowledge of accounts payable processes and ability to work dynamically with a variety of internal business partners and to communicate financial concepts to non-finance people.
• Demonstrated ability to work effectively in a fast-paced, deadline-driven environment
• Ability to conduct complex analysis and translate user requirements into attainable solutions
• Excellent verbal and written communication, interpersonal, conflict resolution, presentation and customer service skills
• Ability to be flexible as a member of multiple teams and across functional areas as well as amongst all levels of management
• Effective time management, work prioritization and delegation skills
• Excellent analytical and business support skills
• Working knowledge of the Sarbanes-Oxley Act of 2002 is strongly preferred
• Working knowledge of Oracle 11i is required, R12 preferred. Also must have report experience – Discoverer preferred
• Experience with offshore resources is preferred
We’re EA—the world’s largest video game publisher. You’re probably familiar with many of our titles—Madden, FIFA, The Sims, Need for Speed, Dead Space, Battlefield, and Star Wars, to name but a few. But maybe you don’t know how we’re committed to creating games for every platform—from social to mobile to console—to give our consumers that Anytime, Anywhere access they demand. What does that mean for you? It means more opportunities to unleash your creative genius, be inspired by those leading their fields, and ignite your path in any direction you choose.
Role Overview
The Accounts Payable shared services department has overall responsibility for handling all U.S. based A/P activities, including but not limited to: Invoice and expense report processing, management of corporate card program, close of AP ledger and expense recognition and accrual, compliance with related policies & procedures, vendor database management, and reporting. EA has a captive shared services center in Hyderabad, India.
Key Responsibilities
The Accounts Payable Manager is expected to work collaboratively with the business partners and AP team located in India, and manages all A/P activities in accordance with stated policies, procedures, departmental goals and standard A/P practices as defined by management. This position requires full participation in department initiatives, providing technical training and mentoring to the department members and business partners as appropriate while consistently demonstrating EA ACTION values.
• Responsible for accurate, timely and complete processing of all A/P transactions and coding to General Ledger
• Hire, train, evaluate, lead and develop Accounts Payable staff.
• Develop, implement and enforce policies and procedures related to Accounts Payable.
• Work collaboratively with off shore AP Operations manager and review department performance via monthly AP SLA metrics
• Maintain effective relationships with business partners/ vendors through timely and accurate payment and response to inquiries.
• Responsible for accurate and timely completion of A/P month-end closing process.
• Prepare, review and analyze select general ledger account reconciliations, journal entries and accruals.
• Coordinate with Purchasing and Receiving departments to ensure efficient and accurate purchase order processing, matching, and resolution of discrepancies.
• Manage the Corporate Card program including iExpense Travel / Entertainment program and Purchasing card program
• Oversee electronic systems interfaces within Oracle AP system.
• Identify process improvements and new approaches to processes.
• Supervise maintenance and filing of A/P records in accordance with company guidelines.
• Review account activity in A/P and monitors trends in invoice processing or aging while escalating priority issues timely.
• Lead or participate in special projects to enhance AP technology or to resolve issues raised by other departments.
• Provide payables KPI’s and other metrics for measuring efficiencies to senior management.
• Monitor, maintain, and enhance all internal controls in relation to the Accounts Payable and Cash Disbursement functions
• Provide assistance with budget-to-actual analysis as needed.
• Assist with audit schedules needed for quarterly reviews / annual audits from outside accountants.
• Assist with Sarbanes-Oxley and other compliance requirements.
• Responsible for the preparation of annual 1099, escheatment and other AP reporting requirements.
• Responsible for ad-hoc reporting, special projects and other duties as assigned.
Job Qualifications & Experience
The following skills are necessary to be successful in this challenging position:
• Bachelor’s degree in Business or Finance or equivalent experience
• Minimum 8 years of experience in Accounting/Finance and managing staff of 5 or more employees for at least 2 years. Must have excellent management skills
• Proven ability to multi-task, delegate and prioritize tasks.
• Excellent track record of planning and delivering cost effective results
• Strong knowledge of accounts payable processes and ability to work dynamically with a variety of internal business partners and to communicate financial concepts to non-finance people.
• Demonstrated ability to work effectively in a fast-paced, deadline-driven environment
• Ability to conduct complex analysis and translate user requirements into attainable solutions
• Excellent verbal and written communication, interpersonal, conflict resolution, presentation and customer service skills
• Ability to be flexible as a member of multiple teams and across functional areas as well as amongst all levels of management
• Effective time management, work prioritization and delegation skills
• Excellent analytical and business support skills
• Working knowledge of the Sarbanes-Oxley Act of 2002 is strongly preferred
• Working knowledge of Oracle 11i is required, R12 preferred. Also must have report experience – Discoverer preferred
• Experience with offshore resources is preferred