NOTE: This job is no longer available!
Executive Assistant
at Popcap
Seattle, WA
This position will support the Senior Vice President/General Manager and one of our Franchise Studio Directors. The Executive Assistant will be providing the highest level of administrative support to this group of PopCap’s business leaders. This position requires an individual to possess exceptional communication and interpersonal skills, the ability to complete tasks under tight deadlines, outstanding organization and problem solving skills, and the ability to work effectively with all levels of management.
Responsibilities:
Manage and schedule complex executive calendars and meetings, organize and prioritize work flow, review and analyze requests and inquiries and liaison with other staff and outside clients as appropriate
Handle confidential and time sensitive material
Prepares and maintains executive office system budgets
Develop, implement, and administer departmental office systems and procedures
Review, assess, route, answer, and monitor follow up action items on correspondences
Gather and analyze information required for administrative reports
Prepare presentations and create other visual support tools
Coordinate extensive US and International travel arrangements and act as liaison for communicating key information between executives and their teams during periods of travel
Prepare minutes, perform fact checks, and distribute information from meetings
Organize events, including conferences and other meetings
Handles expensive account management for a set of executives
Creates and maintains filing system(s)
Answers and routes phone calls, mail and email messages and handle wide-range information dissemination to internal and external sources
Coordinate and monitor key dates and deliverables for executives and staff on major projects
Other projects and duties as assigned
Required Skills/Personal Requirements:
5+ years of executive assistant experience to executives and their teams
Excellent organizational and time management skills
Demonstrated ability to work under pressure and with little direct day to day supervision
Solid public speaking/presentation experience and strong writing skills
Ability to recognize and handle confidential material in a professional manner
Strong understanding of business practices, budgets and spreadsheets
Strong written and oral communication skills
Expert user of Microsoft Suite (i.e. Outlook, Word, Excel, PowerPoint)and other technical applications
Education and/or Certifications:
Bachelors Degree or the equivalent experience.
PopCap Games (www.popcap.com) is the worldwide leader in casual video games: fun, easy-to-learn, captivating games that appeal to everyone from age 6 to 106 and are available anytime, anywhere. Based in Seattle, Washington, PopCap was founded in 2000 and has a worldwide staff of more than 500 people in Seattle, San Francisco, Vancouver, B.C., Dublin, Seoul, and Shanghai. Its games have been downloaded over 1.5 billion times by consumers worldwide, and its flagship title, Bejeweled, has sold more than 50 million units across all platforms. Constantly acclaimed by consumers and critics, PopCap’s games are played on the Web, social platforms, desktop computers, myriad mobile devices (cell phones, smartphones, PDAs, Pocket PCs, iPod, iPhone, iPad and more), popular game consoles (such as Xbox and DS), and in-flight entertainment systems. PopCap has been one of the most innovative companies in the video game industry since its inception a decade ago. Pioneering new game mechanics, sales models, and platforms ranging from mobile devices to online and location-based games of chance, PopCap is the only video game provider in the world with leading market share across the entire spectrum.